Accommodations Handbook

Documentation Requirements for Families

Documentation supporting your student’s need for testing accommodations must always be on file with your indicated approver.

Acceptable Forms of Documentation

  • Individualized Education Program (IEP)
  • Section 504 Accommodation(s) Plan
  • Private School Service Plan or other formal documentation on letterhead
  • Private or school-based evaluation reports
  • Testing results or documentation from a qualified professional
  • Documentation that illustrates that your student has been approved for testing accommodations when taking other standardized tests in the past
  • Documentation from a representative at your student’s current school indicating the provision of the requested accommodations when completing school-based testing

Please contact EMA if you have other forms of documentation to be considered.

The documentation must:

  • List or reflect a history of each disability,
  • Illustrate that each disability substantially limits a major life activity,
  • Illustrate that the accommodations requested are reasonable, and
  • Be dated within the last three (3) years from the date of application submission.

General Notes on Documentation

  • Submitting the full IEP, 504 plan, or other formal documentation provides EMA with the most complete information, which may prevent approval delays.
  • The document must be clearly dated with any available signature pages included.
  • Submitting incomplete or invalid documentation may result in delays when processing your student’s request for testing accommodations.
  • All documents submitted to EMA for review as part of the application process for accommodations MUST be submitted in English. Any document composed in any other language must be translated to English first and then submitted before the application will be reviewed.


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If you have any questions or concerns about your family's ability to provide anything needed for your student to complete testing, please contact EMA immediately and well in advance of your scheduled test date.

Find answers to common questions about accommodations in our Help Center.